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Club & Academy Management

One Platform to Run Every Team in Your Club.

Centralize lineups, tryouts, communication, and recruiting across every age group. Standardize how your coaches operate. Give your board the visibility it needs.

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Free trial for clubs. Custom onboarding. Dedicated support for programs with 3+ teams.

Baseball club director using CoachBall to manage multiple teams across age groups
@rasban_fotografie

Running a Club Is Harder Than Running a Team

Every coach uses different spreadsheets. Every parent asks the same question. Every board meeting needs data nobody has.

Coaches operate in silos with their own tools and no shared standards

No single source of truth for roster, attendance, or team performance

Tryouts are run differently by every coach, with no objective comparison across age groups

Board and parents have no visibility into what is happening day to day

From Fragmented to Centralized in 4 Steps

A guided onboarding that brings every team under one roof without disrupting game day.

1

Map Your Program

Define your teams, age groups, and staff structure. Import existing rosters via CSV or invite coaches to bring their teams in.

2

Set Club Standards

Create lineup templates, communication rules, and tryout criteria that every coach uses. Consistent experience across the program.

3

Onboard Coaches and Families

Coaches get a guided setup for their team. Parents join via link, no app download required. Most programs are live within a week.

4

Run and Report

Track participation, game outcomes, and player development across every team. Board-ready reports without manual data collection.

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Built for Multi-Team Programs

Everything a club director needs, without a four-figure setup fee.

Multi-Team Management

Manage every team in your club from one account. Switch between teams, delegate to coaches, or take a bird's-eye view across the whole program.

Roles and Permissions

Club managers, head coaches, assistants, team managers, and parents each see exactly what they need. Nothing more, nothing less.

Club-Wide Standards

Define lineup templates, evaluation criteria, and communication policies once. Every coach in the club follows the same playbook.

Unified Tryouts

Run tryouts across every age group with consistent scoring. Compare candidates by position or skill across the full program, not just one team.

Board-Ready Reporting

Participation, attendance, pitch counts, recruiting activity, and development metrics across every team. Export in one click.

College Pipeline

Club-wide recruiting profiles. Shareable links for every high-school-bound player. Track which college coaches are actually looking.

Baseball club director using CoachBall to manage multiple teams across age groups @rasban_fotografie

Stop Running Your Club From Eight Different Spreadsheets

Centralize coaching, tryouts, communication, and recruiting across every age group. Book a 30-minute demo to see how it fits your program.

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Tiers That Scale With Your Program

Start with one team, expand across the club, or get a custom setup for your organization.

Team

Single team

For coaches piloting CoachBall with one age group before rolling out club-wide.

  • Full team management and lineups
  • Tryout evaluations and recruiting profiles
  • Free to start, no credit card required
Single team

Multi-team

Multiple teams

For clubs and academies running several teams under one roof.

  • Centralized multi-team dashboard
  • Club-wide standards and templates
  • Cross-team reporting and analytics
View pricing

Organization

Club or academy plan

For larger programs with custom onboarding and support requirements.

  • Guided onboarding with data import
  • Dedicated support and SLA
  • Custom agreement and invoicing
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Inside CoachBall

See CoachBall in action

Real screenshots from the app. Everything you need to manage your team, plan practices, and develop players — all in one place.

coachball.app
CoachBall teams dashboard showing multiple team cards with logos and player counts

Manage all your teams in one dashboard

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CoachBall players overview showing player cards with photos and team badges

Keep track of every player on your roster

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CoachBall games overview showing scheduled and played games with scores

Schedule games and track results

What Club Directors Say

"We had eight teams using four different tools. Now every coach runs lineups, attendance, and tryouts the same way. The board finally has the numbers it has been asking for."

D
Director Paul H. Director of Baseball Operations, Texas Academy

"The unified tryouts alone paid for the platform. We used to lose kids because coaches evaluated differently across age groups. Now every candidate is compared on the same scale."

D
Director Elena V. Academy Director, Spanish Softball Club

"Our parents stopped asking what is going on. They see their kid's schedule, lineups, and progress in one place. That alone cut our admin load in half."

D
Director Marcus R. President, Travel Ball Organization, California

Frequently Asked Questions

There is no hard limit. Clubs currently run anywhere from three to forty teams from a single account. Larger programs get dedicated onboarding to map staff, age groups, and permissions before rollout.

Yes. Club standards set the baseline (lineup templates, tryout criteria, communication rules) but head coaches retain control of their roster, schedule, and game-day decisions. Autonomy where it matters, consistency where it counts.

Parents see only their player's team by default. Club admins can optionally share schedules or roster information across teams (for siblings, shared facilities, or club events).

No. Most clubs roll out in phases. Typical approach: start with one or two teams, validate the workflow, then onboard the rest over a few weeks. Full club rollout usually takes less than a month.

Attendance, participation, game outcomes, pitch counts, recruiting activity, and player development. Exportable to CSV. Custom reports available on the club plan for board meetings and league submissions.

One invoice for the whole organization. You can pay monthly or annually. Larger programs get custom agreements with volume pricing. Individual coaches do not need their own subscriptions.

We support CSV import for rosters and schedules. API access is available on the club plan for integration with registration, accounting, or communication tools. Ask about your specific stack during the demo.

Dedicated onboarding (data import, staff setup, training session), a named point of contact, priority support during business hours, and quarterly check-ins to ensure the platform is serving your program.

Give Your Club the Operational Backbone It Deserves

One platform. Every team. Clear standards. Better data. Book a demo or start with one team to see it in action.

Talk to Sales Book a Demo

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What our users say

5 stars

"The statistics are so detailed! I can now see exactly where my team is strong and where we still need to work."

Layla Morgan

Layla Morgan

PRO

Baseball Head Coach U10

5 stars

"The availability tracking is a game-changer! I can now quickly see who can play and who can't, without endless texting."

Ryan Foster

Ryan Foster

LEGEND

Baseball Assistant Coach H1

4.5 stars

"As a parent and coach, I love CoachBall. I can keep track of everything and help my child improve."

Noah Williams

Noah Williams

CLUB

Softball Slowpitch Parent & Assistant Coach U11